How to Participate
Step 1: Contact Jennifer Shaw or Kelly May, Statewide Travel Program Liaisons. All necessary paperwork, applications and forms listed below will be provided by the Statewide Travel Program Liaisons. They will also assist you in the set-up process, provide instructions and answer your questions regarding participation in the program. Contact Jennifer Shaw at (916) 376-3977, firstname.lastname@example.org or Kelly May at (916) 376-1991, email@example.com.
Step 2: Apply for an American Express Business Travel Account (BTA). American Express is the current required payment system for access to the state discounted rates and contracts. The BTA payment system is a unique cardless account designed especially for this program. Shawn Campbell, Account Manager with American Express, can assist you with any questions during the application process. Contact Shawn Campbell by email at firstname.lastname@example.org.
Step 3: Establish an account with CalTravelStore, the state-authorized Travel Management Service (TMS) provider. In addition to 10 onsite travel agents that assist by phone, CalTravelStore also provides Concur, a one-stop online booking tool where travelers can book their air, car, and hotel all in one location and obtain access to the contracted state rates.
Step 4: Work with CalTravelStore to establish your Concur Online Booking tool site. Provide BTA account information, accounting code data and travel policy requirements.
Step 5: Sign up to receive Southwest and Enterprise discounts. Complete paperwork to activate negotiated contract discounts.
Step 6: To obtain more information or sign up for the Voyager Fuel Program contact Mark Hess at (612) 436-6544 or at Mark.Hess1@usbank.com. This program provides fuel cards that are assigned to your fleet of vehicles or can be supplemental for leased vehicles through our long term car rental contract. The Voyager card is accepted at over 10,000 retail locations including BP, Chevron, Exxon, Texaco, Shell and Union 76. State taxes will be removed from the charges prior to billing. This program can also be extended and used for emergency repairs.