Job Opportunity

Administrative & Meetings Assistant
California State Association of Counties (CSAC)

Date Posted:

August 30, 2018

Salary:

Salary range is $20.00 – $26.50 per hour, plus excellent benefits package.

Description:

The California State Association of Counties (CSAC) is the voice of California’s 58 counties, representing our members at the state and federal level. CSAC also provides a broad range of services to all 58 counties in California. Our communications team plays an integral role in fulfilling CSAC’s mission.

The Administrative & Meeting Assistant provides a wide variety of administratively technical and clerical assistance to one or more professional staff members and to do related work as required.

Job duties include:

  • Assists with CSAC meetings and events, which may include, ordering of supplies and catering, onsite assistance, and registration processing.
  • Provides support for the CSAC Challenge Awards program.
  • Prepares and maintains various files and documents for the Public Affairs and Member Services Department as needed.
  • Attends and provides assistance at CSAC conferences.
  • Performs a wide variety of staff assistance to senior staff as needed and as experience and knowledge permit.
  • Assists with arrangements for special events and other activities designed to generate and foster participation in CSAC programs.
  • Types, proofreads, edits, copies, and prepares for mailing a wide variety of letters, publications and other documents to CSAC members and other organizations.
  • Interacts with CSAC members or other organizations, gathering information or responding to requests.
  • Schedules travel and meetings for senior staff.
  • Provides data entry and report generation support for Association Management Software (AMS) system.

Requirements:

Knowledge required:

  • Business correspondence and report writing;
  • Principles and practices of basic customer service;
  • Basic budget, accounting and math principles;
  • Comprehensive English usage, spelling, grammar and punctuation;
  • Modern office procedures, rules and practices, including excellent usage of computer skills and ability.  
  • Knowledge and use of word processing and filing methods and systems.

Skills required:

  • Organize and accomplish work with a high degree of accuracy, independence and initiative;
  • Complete work assignments under pressure to meet deadlines;
  • Establish and maintain effective working relationships with internal staff, county staff, corporate representatives and other clients of CSAC;
  • Communicate effectively, verbally and in writing;
  • Schedule, plan and coordinate meetings and other events to enhance CSAC programs; and,
  • Problems solve and prepare potential solutions to assist with the delivery of CSAC programs.

Any combination of experience and education that would provide the required knowledge and ability would be qualifying. Typically such a background would include completion of education through the twelfth grade or higher and three or more years of increasingly responsible clerical and office experience. Experience in the office of a similar association, legislative office or legal office would be helpful.

How to Apply:

Send resume and cover letter to resumes@counties.org. Please make sure subject line details what position you are applying for. 

Deadline:

September 28, 2018

EOE

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