Date Posted:

September 17, 2015

Salary: 

$10,591-$13,239/Month

Description:

The Office of Mark Church, Assessor-County Clerk-Recorder and Chief Elections Officer is seeking highly qualified candidates for the position of Deputy County Clerk-Recorder. The Deputy County Clerk-Recorder plans, organizes and directs the activities of the staff of the County Clerk-Recorder Division of the Office. The mission of the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer is to ensure equitable service and treatment of County property owners by accurate and fair valuation of land, improvements and businesses; to register County citizens to vote and efficiently conduct transparent elections; preserve and protect our historical and cultural records; and create an accurate public record of recorded transactions relating to people and property within San Mateo County.

The new Deputy will have a number of exciting programs and initiatives to administer and manage within the Clerk-Recorder Division. These include:

• Playing a key role in the implementation of the department’s Strategic Plan 2020
• Actively participating in several department-wide technology initiatives: Assessment and Property Tax System (ATS), Geographical Information System (GIS), Computerized Telephone System, Website Redesign, etc.
• Managing and upgrading the division’s technology infrastructure and program initiatives: e-Recording, electronic filing systems, digital conversion of data, etc.
• Developing and administering Budget, Fiscal and Service Contracts
• Developing new Training Manuals, Policies and Procedures
• Initiating Employee Engagement activities fostering collaboration, team building and excellence in customer service
• Rebuilding institutional and professional knowledge through succession planning and cross-training
• Coordination of the County’s Historical Preservation of Documents Initiative

Qualifications:

The ideal candidate will have an in-depth knowledge of the laws and rules that govern the filing of certain official documents, including vital records of birth, death or marriage; Fictitious Business Name Statements, oaths of officials and official bonds, powers of attorney, professional registrations, environmental impact reports, passport applications and conflict of interest statements. The Deputy will also be responsible for issuing marriage licenses and performing civil marriages. In addition, the ideal candidate will have an in-depth knowledge of the laws and rules governing the recordation and preservation of documents relating to legally recordable transactions of events. For example, the Deputy County Clerk-Recorder will be experienced in the proper methodology of recording, indexing, digitally archiving and making available to the public these legal documents, which may include deeds, mortgages, court decrees, liens and releases and other documents that affect title to real property.

The new Deputy will be a values-driven leader with the ability to develop and maintain positive relationships with numerous stakeholders. A passion for public service and a dedication to customer service are essential characteristics of the ideal candidate, as is an unwavering commitment to the department’s core values of People, Service, Excellence and Integrity. More specifically, the ideal Deputy will be:

• A hands-on, collaborative, executive-level team player with a positive “can-do” attitude
• An experienced manager who embodies the utmost professionalism and expertise in the recording of legal documents, and the filing and issuance of vital records
• A highly skilled verbal and written communicator
• A strategic thinker and planner with innovative yet practical solutions to problems
• Skilled in resolving complex issues in a participatory and effective manner
• Approachable and politically astute, with a management style that fosters trust, loyalty, respect, commitment and partnership
• Highly focused and organized, capable of integrating multiple programs, systems and resources toward a common goal and well-versed in project management
• Adept at effectively utilizing limited resources, while maintaining a high level of customer satisfaction
• A quick and clear thinker, calm under pressure, and tactful and positive
• Tech savvy with an ability to conceptualize the final product

How to Apply:

To apply for this important career opportunity, the following materials must be submitted in Word or PDF format using the County’s online application system: resume; detailed cover letter that describes your interest in the position; and responses to these three supplemental questions: 1. Describe how your education and experience have prepared you for the position of Deputy County Clerk-Recorder; include your management experience, specifically describing the level of supervision provided, the scope of responsibility, the number and type of divisions/positions supervised and the length of time in the position; 2. Describe your experience in the following areas: developing department-wide goals and objectives; developing policies and procedures; assisting with budget preparation; managing division or department performance; assimilating legislative changes into day-to-day operations; managing service contracts; and updating systems and procedures to increase efficiency and effectiveness; 3. Describe three components of your philosophy of management that demonstrate what you value and what you bring to an organization’s culture and work environment. To learn more about the position and to apply online, please visit our website at http://jobs.smcgov.org. Emailed submissions will not be accepted as applications are only accepted online. EOE

Filing Deadline:

October 1, 2015