Date Posted:

May 7, 2018

Salary:

Competitive salary is dependent on qualifications; CSAC offers a full benefits package.

Description:

The Executive Assistant is  a confidential position that performs senior level professional and administrative work in support  of the Executive Director and CSAC’s governing bodies, as well as various association operations and services. Responsibilities include: coordinating travel arrangements and maintaining calendars for the Executive Director and CSAC officers; preparing agendas and other materials for the Executive Committee, Board of Directors, and Officers’ meetings in consultation with the Executive Director; representing the organization to elected officials and individuals;conducting research; and, coordinating organization-wide projects. 

Job duties include:

• Assists in planning governance meetings and managing/providing on-site support.
• Administers projects and implements office policies as directed by the Executive Director.
• Drafts agendas and minutes; prepares briefing materials for Executive Committee, Board of Directors and Officers’ meetings; in consultation with the Executive Director, determines what issues to include, how to frame topics, and; identifies requirements and limitations of bylaws and ensures actions are consistent with bylaws.
• Coordinates travel and maintains calendars for the Executive Director and CSAC Officers. 
• Travels as required to support Executive Director, CSAC Officers, Executive Committee, and Board and represents CSAC to Senior Executives and elected officials.
• Works with the Executive Director to ensure tracking and follow-up of projects and activities as approved by the Board.
• Responds to CSAC member requests for information; determines where to find the most accurate information.
• Coordinates California’s participation in the National Association of Counties; determines logistics and decides the best methods to disseminate information.

Qualifications:

Knowledge required:

• Modern office procedures;
• Board of Director principles and practices;
• Organizational bylaws;
• Roberts Rules of Order;
• Customer service principles;
• Basic accounting principles;
• Basic budgeting principles;
• Spelling and grammar principles;
• Record-keeping principles;
• Office management principles.

Skills required:

• Operating computers and applicable software applications;
• Preparing a variety of reports;
• Prioritizing work and performing multiple tasks;
• Maintaining various confidential records;
• Working independently;
• Possess excellent verbal and written communication skills;
• Operating modern office equipment;
• Preparing business correspondence;
• Conducting research;
• Representing the organization;
• Interpreting and applying bylaws;
• Refined communication and interpersonal skills; must be able to interact with coworkers, supervisors, general public, etc. sufficiently to exchange or convey information and receive work direction.
• Maintaining confidentiality and following established procedures.
• Demonstrating outstanding organization skills

How to Apply:

Please send cover letter and resume to resumes@counties.org.

Filing Deadline:

May 25,2018