Job Opportunity

Executive Secretary (Confidential)
San Mateo County

Date Posted:

August 5, 2016

Salary:

$29.45-$36.81/hour

Description:

The San Mateo County Information Services Department is seeking a highly motivated individual for the position of Executive Secretary – Confidential. The Executive Secretary will perform varied, complex and often confidential secretarial and office administrative support tasks in support of the Planning & Building Director and other associated management, supervisory and professional staff.

Responsibilities include attending meetings involving regular contact with governmental officials, the County Board of Supervisors or commission members, representatives of business or community organizations, the public and all levels of County personnel to exchange information and explain administrative policies and procedures, researching and compiling a variety of informational or statistical material from sources both inside and outside the office, and summarizing such information as necessary.

A typing test will be administered on the day of interviews. If you fail to type at least 50 net words/minute, your application will be disqualified from the recruitment process.

Qualifications:

The ideal candidate will be experienced in:
• Providing high-level administrative and secretarial support to executive level management
• Handling and maintaining extremely confidential materials and information
• Communicating with management, community leaders and members of the public
• Managing multiple assignments while maintaining attention to detail
• Utilizing excellent computer and written communication skills
• Adeptly proofreading documents, including contracts, letters, etc.
• Employing strong customer service, excellent communication and effective problem-solving skills
• Supervising office support staff
• Handling politically sensitive situations
• Note taking and transcribing meeting minutes
• Creating PowerPoint presentations & Excel data spreadsheets
• Managing documents and content with MS SharePoint

How to Apply:

To learn more about the position and to apply online, please visit our website at http://jobs.smcgov.org. Applications are only accepted online. EOE

Filing Deadline:

August 15, 2016

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