HHSA Deputy Branch Director
Shasta County
Date Posted:
September 10, 2014
Salary:
$83,136.00-$106,104.00 Annually
Description:
Under general direction, manages activities of a branch of the
Health and Human Services Agency (HHSA); acts for the Branch
Director in the Branch Director’s absence (as assigned); performs
direct supervision functions; and performs related work as
required. The (HHSA) encompasses programs and services typically
assigned in departments of mental or behavioral health, public
health and social or human services. This opening is in the Adult
Services Branch of the Health and Human Services Agency (HHSA)
which encompasses the following areas: mental health, substance
abuse, In Home Supportive Services (IHSS), Adult Protective
Services (APS), and the Public Guardian’s office.
Distinguishing Characteristics
This position is responsible to a (HHSA) Branch Director for
conducting and overseeing administrative and/or programmatic
functions of a branch of the Agency. These functions include
representing the Branch when necessary at the County Board of
Supervisors meetings or associated State Department meetings.
This position will act on behalf of the Branch Director as
necessary to assure that all County, State, and Federal
requirements are met. Persons in this classification are
designated as “senior management.”
Examples of Duties
Duties are generally described as follows; however,
responsibilities may overlap or shift as incumbents work as a
team along with the HHSA Director, Branch Directors and other
Deputy Branch Directors in effectively supporting Agency
operations and administration.
Assists in planning, organizing, coordinating, and directing the
day-to-day operations and programs of the Adult Services Branch
of the Shasta County HHSA as directed by a Branch Director or the
HHSA Director in accordance with federal requirements and state
regulations or policy. In addition, assist in establishing Agency
or Branch policy, procedures, goals and objectives.
Participates in the development of the Adult Services Branch
and/or Agency’s annual budget for submission to the County
Administrative Officer and the Board of Supervisors; presents
budget requests to the Branch Director with accompanying
justification; monitors expenditures and revenues; serves as a
resource to the Branch Director and other senior managers in
preparing expenditure and revenue projections, forecasts, and
other financial planning reports. Assists in the development and
submission of funding or other applications for programs and
services including innovative and best practice approaches to
program delivery.
Identifies problems, determines analytical approach, obtains
information, conducts analyses, and makes recommendations that
are aligned with the Agency’s goals and objectives and applicable
federal and state laws, regulations, and rules.
Directs the maintenance of a wide variety of records in
accordance with applicable policies and procedures, rules,
regulations, and laws.
Reviews and evaluates changes in policies and procedures, rules,
regulations, and laws applicable to the operational, program, or
mandated functions of the Branch. Oversees the implementation of
Branch or Agency policy or practice changes to conform. Maintains
effective standards of operation and practice.
Assists in the implementation of information technology,
including hardware, software, and systems including those
designed for behavioral health, public health, and social
services programs, or supports the integration of information
technology into Branch programs. Oversees the development and
operation of web sites and on-line application portals, data
processing, and patient registration systems with the support of
information technology or other staff.
Participates in the development of a wide variety of financial,
statistical, client outcomes, and related reports, and
correspondence, makes and implements recommendations for
efficiencies or improvements to services based on data and
analysis. Supervises or prepares statistical and transmittal
reports to the Board and others on caseloads or other factors
affecting Branch or Agency programs and outcomes.
Acts on behalf of the (HHSA) Branch Director(s) in establishing,
facilitating and maintaining positive working relationships with
representatives of federal, state, local agencies and community
groups and organizations; coordinates with interagency and
interdepartmental programs and systems; confers with
representatives of other agencies on matters related to the
implementation of new programs, coordination of services offered
and solving interagency relationship problems; cooperates with
appropriate State Departments to ensure HHSA program goals are
being met; provides leadership to developing community interest
and understanding of needs of the people and in planning the ways
these needs can be met; makes recommendations to increase access
to services for hard-to-reach populations; supports community
relations efforts within the Agency.
Selects, trains and motivates staff; plans, assigns, supervises,
reviews and evaluates Branch managers and other staff as
assigned; disciplines staff as appropriate; delegates
administrative, technical and supervisory responsibility as
appropriate. Obtains staff support in implementing the Agency’s
goals and objectives.
May negotiate or develop new contracts and contract renewals with
funding agencies, sub-contracting agencies, physicians and others
as appropriate; monitor contract provisions and ensures timely
renewal or cancellation, and contractor performance.
Acts as (HHSA) Branch Director on an as-needed basis. May serve
as a program advisor for the Branch Director to whom assigned,
and report to the Branch Director on pending policy issues. As
necessary, serve as a designee to the California State
Association of Counties affiliated organization(s) that represent
Agency or Branch programs, represent the Branch to the Shasta
County Board of Supervisors, related County advisory boards,
appropriate California State Departments, County departments, and
community agencies as needed. Coordinate program activities with
those of other Agency Branches and County departments as
needed.
May assist in the oversight of agency personnel and payroll
record maintenance in accordance with applicable laws, rules, and
regulations, or oversee the Agency’s quality assurance and
continuous quality improvement efforts; work with County
Personnel to develop personnel policies, standards of
performance, and promotes staff development and succession
planning efforts; ensures all staff licenses are current or
ensures personnel are appropriately trained and oriented to
agency responsibilities and individual duties.
Qualification:
Any combination of education and experience sufficient to
directly demonstrate possession and application of the following
as applicable to the specific assignment within the HHSA:
Knowledge of: Principles and practices of behavioral
health, public administration, organizational planning,
management, and economic and procedural analysis; Principles and
practices of budget development, fiscal management, cost
accounting, grants management, public agency funding and
administration, financial planning and forecasting; Applicable
federal, state, and local law, rules and regulations affecting
alcohol and drug, mental health, public health, and social
services programs, including third party insurance and billing
practices and regulations as assigned; Methods and procedures for
developing and evaluating program quality and effectiveness;
Computer applications relating to statistical analysis,
patient/client records, or outcomes, database systems, billing
and/or other financial records; Socio-economic backgrounds, human
behavioral problems and the need for and functions of public and
mental health, drug and alcohol or social service programs and
current health/sociological trends and their impact on public
services, and the need for appropriate planning and utilization
of resources; Principles of social work, public and behavioral
health including group work, primary prevention, population
health, and community organization; Principles and practices of
supervision and human resource management; and Interpersonal
communications, collaboration, and team building practices, and
conflict resolution with both internal and external partners,
peers, colleagues, and employees.
Ability to: Analyze complex and sensitive
administrative, budgetary, operational, economic, political and
organizational problems, evaluating alternatives and reaching
sound conclusions; Collect, evaluate, and interpret a variety of
information and data, either in statistical or narrative form;
Develop, organize, coordinate, and implement varied projects;
Prepare clear and concise reports, correspondence and other
written materials; Plan, organize, direct and coordinate payroll
and administrative support functions as assigned; Select, train,
supervise, and evaluate the work of a diverse subordinate support
staff; provide for staff training and development, as well as
succession planning; Interpret and apply laws, rules,
regulations, codes, and policies; Clearly communicate and/or
train others in the interpretation or application; Make effective
public presentations to convey conclusions and recommendations to
the Board of Supervisors, County Administrative Officer, other
government bodies, local agencies and organizations, and the
media; Maintain accurate hardcopy and electronic records and
files; Establish and maintain effective working relationships
with peers, subordinates, and internal and external customers;
Coordinate multiple projects and meet critical deadlines; Handle
very stressful, complex situations; and Work independently and as
part of a team to provide input, make recommendations for
proposed solutions, and take action as directed on a variety of
agency issues and situations.
These employment standards are typically attained with any
combination of the following education and experience:
Four years of progressively responsible management and
supervisory experience in a public or non-profit agency which
included behavioral health program planning and evaluation,
fiscal management, human resource management, and policy and
procedure development in either a mental health, substance abuse,
public health, or social services program above the trainee
level, AND a minimum education equivalent of a bachelor’s degree
from an accredited college or university with major course work
in psychology, health administration, business administration,
public administration, social work or a closely related field. A
Master’s Degree in psychology (including Marriage/Family
Therapy), social work, public administration, or a closely
related field is preferred.
In addition to the above, specific assignments within a HHSA
Branch may require specialized knowledge and/or experience
sufficient to provide leadership to that role. For example,
additional relevant knowledge and ability may include:
System of care approaches to mental health or substance abuse
care, the State Mental Health Plan contract, biopsychosocial
rehabilitation, recovery and community treatment; current
developments in the field of mental health or substance abuse
treatment and administration; general provisions of the
Short-Doyle Act, federal parity laws, and the freedom of choice
waiver; Mental Health Medi-Cal and Medicare rules and
regulations; general health care administration and management;
cost reporting and other financial provisions of contracts and
State and Federal Medi-caid and Medi-care requirements,
effectively work with mental health consumers and their family
members, other advocacy organizations and the general public.
Social work, rehabilitation, employment and training, eligibility
services for health insurance, food and/or cash aid programs,
public guardian services, adult and child protection, emerging
and demonstrated best practice and outcome improvements for child
welfare and foster care systems such as Safety Organized
Practice, Differential Response programs, evidence based
parenting education and home visiting programs, Quality Parenting
Initiative (QPI) and Child Welfare Core Practice models, fair
hearings and quality control; low-income in-home care services,
and disability advocacy.
Compliance with applicable qualifications mandated by statute or
regulation for a particular assignment is required.
Special Requirements
• A valid driver’s license may be required.
• Incumbents are required to follow the ethical and legal
standards required to maintain licensure with the appropriate
California licensing board, if applicable.
Supplemental Questions
Responses to the following must be submitted with a completed
application:
1. Do you possess four (4) years of progressively responsible
management and supervisory experience in a public or non-profit
agency which included program planning and evaluation, fiscal
management, human resource management, and policy and procedure
development in either a mental health, substance abuse, public
health or social services program above the trainee level?
2. If yes, please describe your experience including the number
of years and with which organization. If no, please type
“n/a.”
3. Do you possess education equivalent to graduation from an
accredited college or university with major course work in health
administration, business administration, public administration,
psychology and/or social work? Please describe.
Physical Demands and Work Environment
The physical demands described here are representative of those
that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is
regularly required to sit; use hands to finger, handle, and/or
feel; talk and/or hear. The employee is frequently required to
reach with hands and arms, and occasionally required to stand;
walk; climb and/or balance and rarely required to stoop, kneel,
crouch, and/or crawl. On a continuous basis, sit at a desk or
stand for long periods of time. Intermittently twist or reach
equipment surrounding desk, perform simple grasping and fine
manipulation, use telephone and computers and communicate through
written means. Specific vision abilities required by this job may
include close vision, distance vision, color vision, peripheral
vision, depth perception, and/or the ability to adjust focus. The
employee must frequently lift and/or move up to 10 pounds,
regularly lift and/or move up to 25 pounds, and may occasionally
be required to lift and/or move up to 50 pounds. This position
may also encounter very stressful situations.
The work environment characteristics described here are
representative of those an employee encounter while performing
the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform
the essential functions.
The noise level in the work environment is usually moderate.
While performing the duties of this job, the employee is
occasionally exposed to outside weather conditions, and/or moving
mechanical parts.
Other Considerations
• All new employees are required to have their paycheck directly
deposited to a bank account.
• Some positions may require a valid California driver’s license
and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are
disabled under the Americans With Disabilities Act to perform the
essential functions of the position.
• As part of the selection process, all individuals provided with
a preliminary offer of employment with Shasta County will be
subject to a background investigation, including a criminal
history check (primarily completed through the taking of
fingerprints). An image of your fingerprints will be captured and
sent to the California Department of Justice (DOJ) and the
Federal Bureau of Investigation (FBI). The resulting report of
your conviction history, (if any), will be evaluated along with
the other information received in connection with your
application. Except as otherwise required by law, a criminal
conviction will not necessarily disqualify you from the position.
The nature of the offense, the date of the offense, the
surrounding circumstances, and the relevance of the offense to
the position applied for may, however, be considered.
• Based on the results of the background investigation and
criminal history check, applicants may then be provided with an
offer of employment conditioned on the results of a medical
examination, which includes drug/alcohol testing.
• In accordance with Government Code Section 3100, County
employees, in the event of a disaster are considered disaster
workers and may be asked to respond accordingly.
• Employees in this classification are covered under the CalPERS
retirement program. Depending on the provisions of the California
Public Employees’ Pension Reform Act (PEPRA) and other applicable
laws, an employee in this classification will be covered under
one of the following CalPERS retirement formulas: (1) 2% at 55,
(2) 2% at 60, or (3) 2% at 62. An employee in this classification
will also contribute 7% of his/her pay to this plan, or will
contribute such other amount to the plan as authorized by PEPRA
and other applicable laws. Please visit our employee benefit page
for additional information regarding benefits and CalPERS
coverage information. The provisions in this flyer and on the
County’s website are for information purposes only. To the extent
the provisions of the flyer or the County’s website are
inconsistent with PEPRA and other applicable laws, PEPRA and
other applicable laws shall govern.
How to Apply:
Shasta County Personnel will accept applications, and responses
to the supplemental questions until 5:00 p.m. on October 3, 2014.
A cover letter and/or resume will be accepted in addition to the
application form but will not serve as a substitute for a
completed application. Incomplete applications will not be
processed. It is not acceptable to complete the application with
statements such as, “See/Refer to Resume,” or “See Attached.”
Closing date postmarks or faxes will NOT be accepted. This
recruitment will establish a list that may or may not be used by
other departments. Prior applicants must reapply to be
considered.
Applicants will be screened and those considered best qualified
will be invited to appear for an oral and/or written examination.
Meeting the announced requirements does not guarantee inclusion
into the selection process. Depending upon the number of
applications received, the selection process may consist of
additional application screening, written and/or practical
exam(s), oral interview, or any combination thereof. Initial
interview may be conducted using an electronic video and audio
interfacing tool.
Veterans’ Credit: Veterans (as defined by California
Government Code section 18973) who have been discharged from
military service under conditions other than dishonorable and who
receive a passing score on all components of the employment
examinations (up to and including oral examinations) shall
receive credit for an additional five points to be added to their
final examination score. To be considered for this credit, a
veteran MUST provide a copy of his or her discharge
document (DD-214 or equivalent) and information as to the type of
discharge (honorable, dishonorable, etc.) With the Employment
Application on or Before the Final Filing Date.
Applicants are encouraged to apply on-line at http://agency.governmentjobs.com/shasta/default.cfm
or submit an application to the Shasta County Personnel
Office.
Arrangements may be made to accommodate applicants with
disabilities. Requests for accommodations may be made to the
Shasta County Personnel Office by the filing deadline posted on
this bulletin. Shasta County does not discriminate on the basis
of disability. If you feel you are being denied service based on
a disability, our ADA Coordinator may be reached at (530)
225-5515; relay service (800) 735-2922; fax (530) 225-5345.
Shasta County is an Equal Opportunity Employer
Shasta County Personnel
1450 Court Street, Suite 348 – Redding, CA 96001; (530) 225-5515
Filing Deadline:
October 3, 2014