Date Posted:

October 30, 2014

Salary:

$4,180/month

Description:

For the full job announcement – click here: http://www.cityofmillvalley.org/Index.aspx?page=1463
The Administrative Aide serves as first point of contact for City Hall customers and provides clerical and reception services to contribute to the effective operations of the Planning and Building Department as well as other departments located at City Hall.

Definition: Performs a combination of clerical, administrative, customer service and technical duties based on the function and operations of the assigned department.

Supervision Received And Exercised: Receives general supervision from the department director and/or senior supervisory staff. This position exercises no direct supervision of employees.

Essential Duties

• Assists the public by phone, online or in-person with application materials and procedures; applicable City regulations, standards and policies; complaints; project status; and any other information related to the operations and functions of the department. Refers members of the public to other department staff members or departments, as necessary.
• Creates, maintains and manages a variety of electronic and paper files and records.
• Prepares agendas and minutes and assembles and distributes information for designated City Boards, Commissions or Committees. May attend Board, Commission or Committee meetings, as necessary.
• Assists with department purchasing, payroll, budget, personnel recruitment, monetary transactions and deposits, conference and appointment scheduling, and the research and preparation of various reports.
• Creates mailing lists and distributes public notices or other information related to department projects or procedures.
• Maintains the department website and, where applicable, social media pages.
• Writes emails, letters, reports and memos.
• Operates department radio equipment, where applicable.

Other Job Related Duties

• In the event of a City emergency, may be assigned to the Emergency Operations Center or other designated emergency worker assignment.
• Performs other related duties and responsibilities as required.

Qualifications:

Essential Qualifications

Knowledge of and experience with:
• The principals-and methods of modem office practice and procedures.
• Good customer service practices and maintaining a friendly and professional demeanor in sometimes difficult and trying circumstances.
• Proficient operation of Microsoft Outlook, Excel, Word, and Access. Experience with other software such as Adobe Acrobat Professional, In-Design or electronic permit tracking software (e.g., CRW) is desirable.
Ability to:
• Make appropriate decisions and use initiative, resourcefulness and tact in dealing with staff and the public.
• Understand the organization and operation of the City and of other governmental agencies, as necessary. Interpret and apply city policies, regulations and procedures, as appropriate,
• Compile and organize data and records.
• Think clearly and act effectively in emergency situations.
• Multi-task, prioritize and meet specified time deadlines.

Experience and Training:

Any combination of education, experience and -training that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
• Five years of responsible office experience which has included daily contact with the public, ability to understand and communicate about technical and regulatory matters and procedures; maintain and access complex records and files. Experience in local government or with a public agency or with a private firm that did business regularly with local government is highly desirable.
• High school education or equivalent. Associate of arts/sciences or bachelor’s degree highly desirable.

License or Certificate:
• Possession of a Class C California Driver’s License.

Special Requirements:
• Must comply with the driver standards of the City of Mill Valley insurance provider.

How to Apply:

For application instructions – click here: http://www.cityofmillvalley.org/Index.aspx?page=1463

Application Instructions:

1. Download and review the complete job description.
2. All applicants must fill out, sign and submit a City of Mill Valley Employment Application form. This form can also be picked up in person at City Hall, 26 Corte Madera Avenue, Mill Valley. Click here for instructions on how to fill out the form.
3. Candidates must submit 3 items:
a. A cover letter briefly indicating your interest and qualifications for the position.
b. A detailed resume.
c. A completed City of Mill Valley Employment Application form.

Please mail or email these items to:
Linn Walsh, Assistant to the City Manager
City of Mill Valley
26 Corte Madera Avenue
Mill Valley, CA 94941
415-388-4033
lwalsh@cityofmillvalley.org

Filing Deadline: City of Mill Valley Employment Application form, cover letter and resume must be received no later than Wednesday, November 5, 2014 by 5:00 pm. 

Filing Deadline:

November 5, 2014