County Administrative Officer

Definition

Under administrative direction of the Board of Supervisors, to plan, organize, review, manage, and supervise the functions of the County government; to represent the Board of Supervisors policies and programs with County staff, community organizations, other agencies, and the public; to review County departments’ annual budget requests and develop final expenditure recommendations for presentation to the Board of Supervisors; and to do related work as required.

Examples of Important and Essential Duties

(The following is used as a partial description and is not restrictive as to duties required.)

Has responsibility for the development and administration of the County budget; consults with Department heads in the development of budget requests, preparation of final expenditure recommendations, and presentation of the budget to the County Board of Supervisors; prepares and presents reports regarding budget reports and needs of County government; reviews requests for budget transfers and develops and presents recommendations on budget transfers to the Board of Supervisors; approves interdepartmental transfers of fixed assets and manages real property; approves the filing of vacant positions in the County, exercising position control for regular and extra-help positions; develops and presents recommendations regarding requests for new positions to the Board of Supervisors; approves out-of-County travel requests; manages and directs central services, such as building and office management, use and acquisition of office equipment, and maintenance of County equipment; serves as Purchasing Agent for the County, coordinating purchasing functions; directly manages and oversees Information and Technology Services, Human Resources, and Grants Administration, oversees and maintains the economic efficiency of County government, coordinating studies, analyzing resources, and developing recommendations to assist the County in better meeting the changing needs and requirements of County government; periodically reviews the County organization plan, developing recommendations regarding the transfer, reassignment, addition, deletion, and consolidation of County functions; attends meetings of the Board of Supervisors and participates in discussions of issues during meetings; reviews and coordinates applications for State and Federal Grants; oversees and evaluates the performance of appointed Department heads; serves as Employee Relations Officer, developing recommendations on negotiations and handling the County grievance procedure; coordinates the preparation, execution, and management of County contracts and leases; supervises the preparation and distribution of the Board of Supervisors’ agenda; develop, prepares, and presents the County’s Annual Report to the Board of Supervisors, reviewing the condition, status, and financial circumstances of the County Government; performs a variety of special studies, as directed by the Board of Supervisors; responds to the most sensitive citizen requests and complaints, referring them to other County management staff, as warranted; represents Board of Supervisors policies and County programs and services with County staff, the public, community organizations, and other government agencies.

Minimum Qualifications

Knowledge of:

• Principles and practices of public administration, including administrative analysis, fiscal planning, and control, and policy and program development. 
• Laws, rules, ordinances, and legislative processes controlling Trinity County government services and operations.
• Organization, problems, and functions of county government.
• Research and evaluation methods.
• Personnel, employer-employee relations, and equal employment opportunity programs, procedures, and requirements.
• Principles of management, supervision, training, and employee evaluation.
• Development and implementation of information of information technology services.
• Grant procurement and administration.
• Personal computers and software applications related to County management and administration.

  Ability to:

  • Plan, organize, manage, coordinate, and supervise the functions and services of the County to achieve efficient operations and achieve program goals.
  • Prepare and administer the County budget and oversee fiscal controls.
  • Coordinate the preparation of the Board of Supervisors agenda.
  • Direct the gathering, organization, analysis, and presentation of a variety of data and information.
  • Prepare clear, concise, and accurate records and reports.
  • Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services.
  • Provide advice and consultation to the County Board of Supervisors on the development of ordinances, regulations, programs, and policies.
  • Communicate well during public presentations.
  • Exercise supervisory and management authority tactfully and effectively.
  • Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies.
  • Establish and maintain cooperative working relationships.

  Training and Experience:

  Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

  • Broad and extensive management and administrative experience, preferably including work in a public agency involving development and administration of programs, budgets, and public services.
  • Advanced educational training in subjects related to the development and administration of county government is highly desirable. 

  Special Requirements:

  • Possession of, or ability to obtain, a valid California Driver’s license.

  Supplemental Information

  TYPICAL PHYSICAL REQUIREMENTS
  Sit for extended periods; frequently stand and walk; sufficient manual dexterity and eye-hand normal manual dexterity and eye-hand coordination; ability to lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

  TYPICAL WORKING CONDITIONS
  Work is performed in office environment; frequent driving to different locations throughout the County; continuous contact with other staff and the public.