Job Opportunity

California Counties Foundation Institute Manager
California State Association of Counties (CSAC)

Date Posted:

February 15, 2024


The current salary range for the CALIFORNIA COUNTIES FOUNDATION INSTITUTE (PROJECT) MANAGER is $90,000-$130,000 annually.


The California Counties Foundation Institute Manager is responsible for coordinating the operations of the Institute, including overseeing and implementing CSAC Institute programs. Responsibilities include: managing the day-to-day operations of the Institute; supervise Institute staff; serve as the liaison between the Institute and CSAC staff; support and staff the Foundation Board of Directors and working closely with the Foundation CEO and COO; represent the Foundation with host counties, affiliates, and other external partners; and identify and support new Foundation initiatives and activities as directed by the CEO, COO, and Board of Directors.

Job Duties:

  • Prepare and manage Foundation budget, with primary emphasis on Institute budget and finances, including regular coordination with CSAC finance staff and Special Projects Manager (program design and reporting); and the administrative assistant (vendor and presenter invoicing)
  • Pursue grant opportunities for the Institute or other training programs, as needed;
  • Serve as leading staff member for Institute activities;
  • Prepare and manage contracts on behalf of the Foundation for Institute instructional faculty and all other operational needs;
  • Manage billing and invoices for Institute campuses, instructors, programs and classes;
  • Manage all requests for Institute information or assistance;
  • Determine eligibility for Credentials and develop Credential award list;
  • Represent Institute in discussions regarding specialty credentials and other special Institute courses for CSAC affiliates or committees;
  • Manage class coordination (site selection, logistics management, contracting, attendance) with the Foundation COO for all Institute courses, campuses, and special programs;
  • Design and deliver all satellite campuses and partnering organizations’ programming, including managing administration of all CSAC Institute contracts for classes, facilities and meeting logistics. 
  • Attend all Institute courses in Sacramento
  • Create pre-program webinars for presenters and participants;
  • Supervise training program coordinator(s);
  • Maintain and analyze all data and records on Institute performance;
  • Maintain Institute policies and prepare recommended updates as needed;
  • Manage and update Foundation and Institute website pages;
  • Arrange and participate in meetings and exhibits to promote Institute;
  • Coordinate introductions for every class;
  • Develop recommended courses for interest tracks; Identify course needs and opportunities;
  • Assist in the selection and scheduling of courses for each semester;
  • Provide support for the New Supervisors Institute and other special Institute workshops and classes;
  • Arrange and coordinate monthly communications, special events and other activities designed to generate and foster participation in CSAC Institute programs, including facilitating presenter marketing videos;
  • Prepares periodic blogs, bulletin articles, and other communications to broaden awareness of the CSAC Institute;
  • Create end-of-year and end-of-program reports,
  • Other duties as assigned.

Knowledge Required:

  • Executive-level professional development program design, delivery, and evaluation approaches;
  • Logistics management of multiple site program and meeting locations;
  • Association Management Software system and event management;  
  • Publishing and dissemination of materials including class schedule, monthly emails;
  • Business correspondence and report writing;
  • Principles and practices of customer service;
  • Budget development and management and related accounting and math principles;
  • Comprehensive English usage, spelling, grammar and punctuation;
  • Modern office procedures, rules and practices, including excellent usage of computer skills and ability. Knowledge and use of word processing and related software is essential;
  • Basic online communication networking tools such as Survey Monkey, MailChimp, and Constant Contact; and,  
  • Website management. 

Skills Required:

  • Oversee and effectively maintain the confidentiality of records;
  • Understand basic budget and accounting procedures;
  • Organize and accomplish work with a high degree of independence and initiative;
  • Show strong analytical reasoning;
  • Complete work assignments under pressure to meet deadlines;
  • Establish and maintain effective working relationships with internal staff, county staff, corporate representatives and other clients of CSAC;
  • Excel in effective and positive communication;
  • Work well in cooperation with others for the benefit of the organization;
  • Collaborate with partners and external stakeholders to strengthen organizational impacts;
  • Display industriousness, conscientiousness, and dependency in performing tasks;
  • Use sound judgement based on experiences;
  • Promote strong interpersonal skills;
  • Demonstrate short-term and long-term planning;
  • Show strong attention to detail;
  • Schedule, plan and coordinate training program schedules, meetings and other events to enhance CSAC Institute training programs in Sacramento and all satellite locations; and,
  • Problem solve and prepare potential solutions to assist with the delivery of CSAC Institute training programs.


Minimum Qualifications: Bachelor’s Degree and five years of experience managing or coordinating multiple education or training programs; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Other Considerations: A master’s degree in public administration, leadership, organizational behavior, or related field is preferred. This position is intended to be onsite during normal Monday through Friday, 8:30 – 5:00 business hours at the CSAC office, 1100 K Street, Sacramento. Periodic teleworking may be possible with prior COO approval. Travel is required at least six times per year for program delivery.

How to Apply:

Please send a letter of interest and resumé to:

Filing Deadline:

The first round of applicant reviews will take place the week of March 11, 2024.



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