Deputy County Clerk – Recorder
San Mateo County
Date Posted:
September 17, 2015
Salary:
$10,591-$13,239/Month
Description:
The Office of Mark Church, Assessor-County Clerk-Recorder and
Chief Elections Officer is seeking highly qualified candidates
for the position of Deputy County Clerk-Recorder. The Deputy
County Clerk-Recorder plans, organizes and directs the activities
of the staff of the County Clerk-Recorder Division of the Office.
The mission of the Office of the Assessor-County Clerk-Recorder &
Chief Elections Officer is to ensure equitable service and
treatment of County property owners by accurate and fair
valuation of land, improvements and businesses; to register
County citizens to vote and efficiently conduct transparent
elections; preserve and protect our historical and cultural
records; and create an accurate public record of recorded
transactions relating to people and property within San Mateo
County.
The new Deputy will have a number of exciting programs and
initiatives to administer and manage within the Clerk-Recorder
Division. These include:
• Playing a key role in the implementation of the department’s
Strategic Plan 2020
• Actively participating in several department-wide technology
initiatives: Assessment and Property Tax System (ATS),
Geographical Information System (GIS), Computerized Telephone
System, Website Redesign, etc.
• Managing and upgrading the division’s technology infrastructure
and program initiatives: e-Recording, electronic filing systems,
digital conversion of data, etc.
• Developing and administering Budget, Fiscal and Service
Contracts
• Developing new Training Manuals, Policies and Procedures
• Initiating Employee Engagement activities fostering
collaboration, team building and excellence in customer
service
• Rebuilding institutional and professional knowledge through
succession planning and cross-training
• Coordination of the County’s Historical Preservation of
Documents Initiative
Qualifications:
The ideal candidate will have an in-depth knowledge of the laws
and rules that govern the filing of certain official documents,
including vital records of birth, death or marriage; Fictitious
Business Name Statements, oaths of officials and official bonds,
powers of attorney, professional registrations, environmental
impact reports, passport applications and conflict of interest
statements. The Deputy will also be responsible for issuing
marriage licenses and performing civil marriages. In addition,
the ideal candidate will have an in-depth knowledge of the laws
and rules governing the recordation and preservation of documents
relating to legally recordable transactions of events. For
example, the Deputy County Clerk-Recorder will be experienced in
the proper methodology of recording, indexing, digitally
archiving and making available to the public these legal
documents, which may include deeds, mortgages, court decrees,
liens and releases and other documents that affect title to real
property.
The new Deputy will be a values-driven leader with the ability to
develop and maintain positive relationships with numerous
stakeholders. A passion for public service and a dedication to
customer service are essential characteristics of the ideal
candidate, as is an unwavering commitment to the department’s
core values of People, Service, Excellence and Integrity. More
specifically, the ideal Deputy will be:
• A hands-on, collaborative, executive-level team player with a
positive “can-do” attitude
• An experienced manager who embodies the utmost professionalism
and expertise in the recording of legal documents, and the filing
and issuance of vital records
• A highly skilled verbal and written communicator
• A strategic thinker and planner with innovative yet practical
solutions to problems
• Skilled in resolving complex issues in a participatory and
effective manner
• Approachable and politically astute, with a management style
that fosters trust, loyalty, respect, commitment and
partnership
• Highly focused and organized, capable of integrating multiple
programs, systems and resources toward a common goal and
well-versed in project management
• Adept at effectively utilizing limited resources, while
maintaining a high level of customer satisfaction
• A quick and clear thinker, calm under pressure, and tactful and
positive
• Tech savvy with an ability to conceptualize the final product
How to Apply:
To apply for this important career opportunity, the following materials must be submitted in Word or PDF format using the County’s online application system: resume; detailed cover letter that describes your interest in the position; and responses to these three supplemental questions: 1. Describe how your education and experience have prepared you for the position of Deputy County Clerk-Recorder; include your management experience, specifically describing the level of supervision provided, the scope of responsibility, the number and type of divisions/positions supervised and the length of time in the position; 2. Describe your experience in the following areas: developing department-wide goals and objectives; developing policies and procedures; assisting with budget preparation; managing division or department performance; assimilating legislative changes into day-to-day operations; managing service contracts; and updating systems and procedures to increase efficiency and effectiveness; 3. Describe three components of your philosophy of management that demonstrate what you value and what you bring to an organization’s culture and work environment. To learn more about the position and to apply online, please visit our website at http://jobs.smcgov.org. Emailed submissions will not be accepted as applications are only accepted online. EOE
Filing Deadline:
October 1, 2015