Executive Assistant
California State Association of Counties (CSAC)
Date Posted:
May 7, 2018
Salary:
Competitive salary is dependent on qualifications; CSAC offers a full benefits package.
Description:
The Executive Assistant is a confidential position that performs senior level professional and administrative work in support of the Executive Director and CSAC’s governing bodies, as well as various association operations and services. Responsibilities include: coordinating travel arrangements and maintaining calendars for the Executive Director and CSAC officers; preparing agendas and other materials for the Executive Committee, Board of Directors, and Officers’ meetings in consultation with the Executive Director; representing the organization to elected officials and individuals;conducting research; and, coordinating organization-wide projects.
Job duties include:
- Assists in planning governance meetings and managing/providing on-site support.
- Administers projects and implements office policies as directed by the Executive Director.
- Drafts agendas and minutes; prepares briefing materials for Executive Committee, Board of Directors and Officers’ meetings; in consultation with the Executive Director, determines what issues to include, how to frame topics, and; identifies requirements and limitations of bylaws and ensures actions are consistent with bylaws.
- Coordinates travel and maintains calendars for the Executive Director and CSAC Officers.
- Travels as required to support Executive Director, CSAC Officers, Executive Committee, and Board and represents CSAC to Senior Executives and elected officials.
- Works with the Executive Director to ensure tracking and follow-up of projects and activities as approved by the Board.
- Responds to CSAC member requests for information; determines where to find the most accurate information.
- Coordinates California’s participation in the National Association of Counties; determines logistics and decides the best methods to disseminate information.
Qualifications:
Knowledge required:
- Modern office procedures;
- Board of Director principles and practices;
- Organizational bylaws;
- Roberts Rules of Order;
- Customer service principles;
- Basic accounting principles;
- Basic budgeting principles;
- Spelling and grammar principles;
- Record-keeping principles;
- Office management principles.
Skills required:
- Operating computers and applicable software applications;
- Preparing a variety of reports;
- Prioritizing work and performing multiple tasks;
- Maintaining various confidential records;
- Working independently;
- Possess excellent verbal and written communication skills;
- Operating modern office equipment;
- Preparing business correspondence;
- Conducting research;
- Representing the organization;
- Interpreting and applying bylaws;
- Refined communication and interpersonal skills; must be able to interact with coworkers, supervisors, general public, etc. sufficiently to exchange or convey information and receive work direction.
- Maintaining confidentiality and following established procedures.
- Demonstrating outstanding organization skills
How to Apply:
Please send cover letter and resume to resumes@counties.org.
Filing Deadline:
May 25,2018